HubSpot Signature Generator: How Do I Use It?

Sep 19, 2022

Email is one of the few marketing channels that have stayed consistent over time. Email marketing has retained its importance in the realm of marketing for decades. While traditional marketing techniques overshadow their newer counterparts, email marketing only improves with time. 

While email marketing is a seemingly straightforward set of activities, it must be carried out precisely. Right from choosing the correct email formats and themes to creating an ideal emailing list, there are a lot of aspects that need to be taken into consideration while building a good email marketing campaign. 
One of these aspects is your email signature. 

Just like any important document (physical or digital) ends with the official signature of the person(s) responsible for creating and sending it, every marketing and sales email sent to a prospect or a customer needs to be signed by the sender. 

As trivial as it may seem, your email signature is integral to your online identity. It allows the recipients to identify who they are, which company they belong to, and what position they hold. This helps them reach out to you effectively in an attempt to engage with your business.

If you use HubSpot for marketing your business, you can use HubSpot Signature Generator to create quick and effective signatures for your emails. Let us understand this tool better and see how you can create your unique signature using the same. 

What Is HubSpot Signature Generator?

As the name suggests, HubSpot Signature Generator is a tool that helps you create email signatures. It facilitates clear, smooth, and transparent marketing communication by allowing you to build dedicated signatures for yourself and your team. 

HubSpot Signature Generator helps you choose the suitable template, design, and elements to be added to your signature. Generally, an email signature consists of the following key details:
  • The name of the sender
  • The designation of the sender
  • The mobile number of the sender
  • The email address of the sender
  • The name and logo of the company the sender works in
  • The address and contact details of the company
Marketers often like getting creative when creating signatures and adding other elements to make them more interactive. For example, you must have seen email signatures with a personalized quote by the sender or the company they work on. A lot of senders also prefer adding small CTAs in the signatures. These are often the links to the senders' websites and social media accounts or companies they work in.

HubSpot Signature Generator considers all these aspects and helps you create aesthetic, informative, and effective signatures. The simple and easy-to-use tool enables you to enhance your inbound marketing activities and sales processes to drive better engagement. With HubSpot, you can create a signature for yourself and your entire team within a few seconds. 

How To Create A Signature Using HubSpot Signature Generator?

Creating an email signature using HubSpot Signature Generator is simple and quick. Here are the significant steps involved in doing so:

Step 1

Start by visiting the tool of HubSpot Signature Generator by clicking here.

Step 2

Once you have landed on the tool, you must choose a template per your preference. Consider the theme of your marketing campaign and the nature of your emails before selecting the suitable template for your signature.

HubSpot provides six free professional templates that may fit your business needs and the style you want to adopt while creating your signature. 

Step 3

Now that you have selected the best template, you need to add your name for your signature. Naturally, professional email signatures should include the full names of senders. You can also put in the position you occupy or your job title along with the name. 

Step 4

After adding your name to your signature, you will need to add your contact details. These details would help the recipients to contact you or your company if they want to revert to your email or if they have any queries. 
This is the section where you must add details such as your phone number, email address, office address, a link to your website, and more. 

Step 5

Once you have added your contact details, you need to create an image for your email signature. Ensure you add a professional-looking image where your face is identifiable to the recipients. 

HubSpot would also allow you to add your company's logo and picture. If you are unwilling to add your picture, you can add your company's logo to clarify identification.

Step 6

After adding your picture to the signature, you can start customizing your signature. Here, you can personalize your signature in terms of the text, fonts, and colors used therein. Again, ensure you keep your signature in sync with the theme of your campaign, the tone of your messages, and your brand's personality. 

Step 7

After you are done customizing your signature, you can review it one last time and go ahead with submitting it. Then, click on the “Create” button to finally submit your signature and make it ready to be used in your emails. HubSpot will allow you to copy and use the signature in your emails. 

How To Add Your New Email Signature To Gmail?

Gmail is the most common platform used for sending and receiving emails. Here are the steps you should follow to add the signature created using HubSpot Email Generator to your Gmail emails:

  • Start by logging in to your Gmail account.
  • Next, click on the cog in the top right corner and select the " Settings " option from the drop-down menu.
  • Now, keep scrolling down until you find the option of the email signature editor. Paste your newly created signature here.
  • Finally, scroll to the bottom of the page and click on “Save Changes.”
  • How To Add Your New Email Signature To Outlook?
  • Along with Gmail, Outlook is one of the most preferred platforms for sending and receiving marketing emails. 
Here are the steps involved in adding your new email signature to your Outlook emails:
  • Start by logging into your Outlook account.
  • Next, click on the option of “File” followed by “Options” in the top left corner of the window.
  • Next, in the options menu, select the option “Mail.”
  • Finally, click “Signatures” here and choose the signature you want to add or edit. 
  • If you are experiencing issues with adding your signature, you can try copying the source code of your signature.

The Final Word

HubSpot Signature Generator makes it quick and easy for you to create dedicated email signatures for your email marketing campaigns. This helps you give a distinct sender identity to all your emails and provide your recipients with all information regarding the sender(s).

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